Top Challenges in Fleet Management

Top Challenges in Fleet Management

When we wrote our fleet management software suite we put ourselves in the shoes of the fleet managers we’d be serving. We tried to think of the issues that affected fleet managers on a day-to-day basis. Then, we thought about how a powerful set of fleet management tools - all wrapped up into a single, powerful suite of software - could solve for those issues.

Fleet managers have an incredibly difficult task, regardless of the size of the fleets they’re managing. Here’s where we think the biggest difficulties lie and how fleet management software helps.

1. Fleet managers need to get every cent out of their employer’s fleet investment. Fleets are expensive. They are expensive to acquire and they are expensive to maintain. Vehicle costs, fuel costs, maintenance costs, insurance, and countless other expenses must all be handled on a day to day basis as each one of them chip away at a fleet’s profitability.

Fleet management software is an important part of keeping those expenses in check and maximizing the return on fleet investment. Reports and data visualization help to show where the money is going and how expenses might be reduced. That kind of insight just isn’t possible with spreadsheets and a calculator.

2. Fleet managers need to fix small problems before they turn into big problems. Left unaddressed, a small problem with a vehicle or a particular driver can quickly turn into an expensive hassle. Vehicle repair needs that are caught early can keep problems isolated to one part before a more expensive repair becomes necessary. Corrective action can be taken for a driver that seems to have higher fuel expenses or longer drives than normal. It is only when these problems become evident that they can be addressed.

3. Fleet managers need help managing information overload. Desks covered in Post-it notes, hoards of documents, and disconnected spreadsheets mean that critical data is being lost on your fleet every single day. And, even if you are using a database of some sort, you still might be missing out on the powerful reporting and data visualization that makes a product like Vehicle Fleet Manager critical to the success of your fleet operations. Data is only as good as the action you are able to take on it.

4. Fleet managers need to be able to effectively distribute data to others. We all report to someone. This old adage holds true in every aspect of business and fleet management is no different. Company management depends on fleet managers to give them the data they need for budgets, strategic goal setting, and other critical business functions. That data must be accurate and it must be ready on demand. A high-quality fleet management software solution is the only way to meet this demand.

As you can see, the primary challenges faced by fleet managers in their day to day operations can be very effectively diminished by the deployment and use of a piece of fleet management software. Data organization and the ability to act on that data go from being primary challenges to actionable goals once the software is deployed and configured.

For more information about how Vehicle Fleet Manager can impact you and your company’s fleet management needs, download a trial of our fleet management software today or reach out via our contact form. Start a Free Trial - Contact Us