Reclaim Hours Per Week with Fleet Management Software

Your time is valuable. As a fleet manager you’re responsible for a key aspect of your company’s financial well-being. You’re tracking fuel expenses, vehicle expenses, route efficiencies, vehicle maintenance, and every other detail about your fleet of company vehicles.

Fleet management software is obviously a great way to keep all of these things organized. Rather than dealing with multiple spreadsheets, documents, and files, your fleet management software brings everything about your fleet together into one single application. That, in and of itself, is a huge timesaver.

However, fleet management software can help you save time in more specific ways.

The first is by automating your various processes; particularly your reports. In a previous post we discussed how strong reports can be the perfect tool for getting an overview of your business. Having great data is one thing, but you have to be able to interpret that data. Reports will pull all of your data together and give you the big picture.

No fleet manager uses just a single report, and that is where report automation comes in. Use your software to email you reminders about various reports or tasks associated with them. Use other functions to automatically pull various pieces of data together at regular intervals and then have that information ready for you in your inbox when you want it.

The next way that fleet management software will help save you time is by creating a single point of access for all of the information about your fleet. We mentioned earlier how fleet management software will keep you organized. The truth is that organization itself is the key to saving countless hours over the course of a working week, quarter, or year. The time you’re not spending trying to dig up key pieces of information is time that can be spent doing something vastly more productive. An organized fleet manager is an efficient fleet manager and when you’re constantly being pulled in countless directions, efficiency is incredibly important.

Lastly, make sure that you take the time to learn, either on your own or by working with your vendor, all of the ways that the views on your fleet management software can be customized. No single piece of software can be all things to all people straight out of the box. As software developers, we try to build in as much functionality as possible and then let the client decide what to use and what may be more useful at a later date. Keeping your view clean and optimized will go a long way toward ensuring that you have the information that you need, when you need it, without having to search through screen after screen of information that does not apply to you.

We are always looking for ways to be more efficient. After all, the old adage is to “work smarter, not harder.” Well, we know that fleet managers work smart and they work hard. We know that the right tool can make all the difference in whether a task takes one hour or three. And we know the things that fleet managers need in their fleet management software to make sure that they are successful.

We’re sure that over the years, you have found ways to increase your efficiency or ways that you use your fleet management software to make your job just a little bit easier. We’d love to hear about them. Feel free to connect with us on Facebook.